Data Protection Policy

Your Privacy Matters to Us

Hyderabad Runners Society is dedicated to respecting your privacy and adhering to relevant data protection and privacy laws. This privacy policy (“Policy”) outlines how we collect and utilize personal data, identifies the data controller, and explains the scope of this Policy.

Personal data refers to any information that pertains to an individual.

“Event/s” shall mean any or all of the following:

  • NMDC Hyderabad Marathon
  • CLUB RUN
  • Starlight Striders Women's Run
  • Any other Event that Hyderabad Runners is offering

What Information Do We Collect?

We gather your personal data and additional information when you register as a Participant for any events organized by Hyderabad Runners or when you engage with us in other ways.

Information you provide us with:

  • Identity data: name, email address, phone number, residential address (may include photographs, video clips, TV footage, etc.)
  • Financial data
  • Technical data
  • Statistical data
  • Medical data
  • Demographic data
  • Any other information that may arise from your past and current actions

All of the above shall constitute Personal Data.

What Is the Purpose of Personal Data Processing?

Hyderabad Runners, or any authorized third party, may utilize your personal data for various purposes, including:

  • To enable participation and registration
  • To manage, document, and publish confirmation of participation, results, and race timings
  • To track and showcase a participant's performance
  • To capture, film, and photograph event footage for legitimate purposes, including the sale of photographs to participants
  • To distribute rewards such as certificates, medals, prize money, and products
  • To provide regular updates and information related to events
  • To promote current and future Hyderabad Runners initiatives, and affiliated brands and products
  • For data analysis
  • For logistics and operational purposes
  • For security purposes
  • For legal purposes
  • For health and safety purposes
  • For promotional purposes of Hyderabad Runners and promoted Events
  • For accounting purposes
  • To send Event-related communication via WhatsApp
  • For verification and other related processes as necessary

Legal Basis for Processing Your Personal Data

The legal grounds for processing your personal data include:

  • Performance of a contract with you: Required by law and necessary to streamline the registration process.
  • Your consent: You may withdraw your consent at any time. This will not affect processing done prior to withdrawal.
  • Legal obligations: Compliance with The Digital Personal Data Protection Act (DPDPA), 2023, The Information Technology Act, 2000, and the EU GDPR.
  • Legitimate interests: For managing, organizing, marketing, and operating events and associated entities, with safeguards to protect your rights and freedoms.

Do We Share Personal Data?

We do not sell, lease, rent, or share your personal data with third parties except as specified below:

  • Authorized third parties process data only as outlined in this Policy and are contractually required to adhere to strict privacy and security measures.
  • Mandatory disclosures: We may disclose data to authorities, such as law enforcement, to comply with legal obligations or protect our legitimate interests.

How Do We Address Data Quality?

We strive to maintain accurate personal data and remove incorrect or unnecessary information. We recommend you review your account periodically to ensure it is up to date.

How Do We Safeguard Personal Data?

We prioritize privacy and security through designated roles, internal policies, training, and assessments. Our protective measures include:

  • Proactive and reactive risk management
  • Security and privacy engineering
  • Limiting access to personal data to authorized individuals only

Your Rights

You have the right to:

  • Access the personal data we hold about you
  • Request corrections to inaccurate, outdated, or unnecessary data
  • Request deletion of your personal data
  • Receive a machine-readable copy of your data

If you choose not to share your data, you may not be able to register or participate in events. Legal limitations may apply in some cases, and if so, we will provide appropriate explanations.

You can exercise your rights by contacting us or managing your preferences on the NMDC Hyderabad Marathon website.

Who Is the Controller of Your Personal Data?

Hyderabad Runners Society

Changes to This Privacy Policy

Hyderabad Runners reserves the right to modify this Policy at any time. In case of significant changes, a notice will be posted at the top of this Policy and on the site’s homepage for 30 days. We recommend reviewing this Policy periodically to stay informed.